# Viewing the Stock Ledger

## Purpose

The **Stock Ledger** in Stock Management provides a complete record of every adjustment made to vaccine or supply stock at the facility level. This includes **counts, wastage, obsolete items, and transfers**, ensuring full traceability and accountability for stock movements within the facility.

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## Navigation

![](https://3864533949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FSeRwvbsbF016QaeaS7nT%2Fuploads%2Fgit-blob-72906885113f4d2676dda445e653274020cfd9c0%2FClinical-Portal_Clinic_Stock-Management_Stock-Ledger.png?alt=media)

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#### Open Stock Management

From the sidebar, expand **My Clinic** and select **Stock Management**. ![](https://3864533949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FSeRwvbsbF016QaeaS7nT%2Fuploads%2Fgit-blob-6d32c2c74cb6d05b987e869a675627ca16a2837f%2FClinical-Portal_Clinic_Stock-Management.png?alt=media)
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#### Select a Store

Choose the specific store (e.g., *Mini Cooler, Cold Box, Vaccine Flask*) and click **View**. ![](https://3864533949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FSeRwvbsbF016QaeaS7nT%2Fuploads%2Fgit-blob-55665ab67005ce07517d5bbbbe38b81861b0cb99%2FClinical-Portal_Clinic_Stock-Management_View2.png?alt=media)
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#### Open Stock Ledger

Click the **Stock Ledger** tab to view the full audit log for the container. ![](https://3864533949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FSeRwvbsbF016QaeaS7nT%2Fuploads%2Fgit-blob-72906885113f4d2676dda445e653274020cfd9c0%2FClinical-Portal_Clinic_Stock-Management_Stock-Ledger.png?alt=media)
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## Features

![](https://3864533949-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FSeRwvbsbF016QaeaS7nT%2Fuploads%2Fgit-blob-f29c797df7951b6435c4a538129f8d4c6ba4dfd2%2FClinical-Portal_Clinic_Stock-Management_Stock-Ledger_Reason.png?alt=media)

* **Adjustment Type** → Indicates whether stock was **added (+)** or **removed (–)**
* **Sequence & Timestamp** → Each entry is logged with a sequence number and exact date/time for chronological tracking
* **Material & Lot #** → Identifies the vaccine or supply item, including lot/batch number
* **Adjustment Reason** → Explains why the change was made, for example:
  * *Physical Count* → e.g., freezer shows 55 doses but only 50 are found → adjustment of –5
  * *General Wastage* → e.g., 2 vials broken during transport
  * *Obsolete* → e.g., batch expired and removed from stock
  * *Stock Transfer* → e.g., 20 doses sent to another facility
* **Adjustment Quantity & Balance** → Shows how much stock was added or removed and the resulting balance
* **Filtering** → Filter by **Material** or **Adjustment Reason** to narrow results
* **Search** → Use the search bar to quickly locate records by name, lot number, type, or reason

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## Key Notes

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* The **Stock Ledger is a permanent record**: once entered, adjustments cannot be edited or deleted
* Any corrections must be made through [Counts, Adjustments & Transfers](https://github.com/santedb/fiji-iis-clinic-tech-ref-documentation/blob/master/Fiji%20IIS%20-%20Clinical/My%20Clinic/Stock%20Management/Stock%20Stores/Managing%20Stock%20Store/Viewing%20the%20Stock%20Ledger/Fiji%20IIS%20-%20Clinical/My%20Clinic/Stock%20Management/Stock%20Stores/Managing%20Stock%20Store/Counts,%20Adjustments,%20and%20Transfers/Counts,%20Adjustments%20&%20Transfers.md)
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#### Difference Between Ledgers

* **Stock Ledger (Stock Management)** → Shows all adjustments made at the **facility/store level** (counts, wastage, obsoletes, transfers).
* **Session Ledger** → Only records stock movements **within a vaccination session** (issued, returned, adjusted).

Together they provide **full traceability**:

* *Stock Ledger = Facility view*
* *Session Ledger = Session view*
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## Summary

The **Stock Ledger** provides:

* A **permanent audit trail** of all stock adjustments at the facility level
* Detailed tracking of **who, what, when, and why** for each change
* Filtering and search tools to quickly locate entries
* Confidence in **traceability and accountability** for vaccine and supply management

By reviewing the ledger regularly, clinics maintain **accurate, transparent, and audit-ready records**.
