My Dashboard

Purpose

The Dashboard is the home screen and central workspace of the IIS. It provides an up-to-date overview of patient activity and vaccination work in your facility and is used daily by nurses, vaccinators, and clinical staff.

At the very top, the breadcrumb line (e.g., Fuji Community Hospital / Dashboard) shows your current facility and location in the system.

Always confirm your facility

Check the breadcrumb line before you start. Actions (like registering, vaccinating, or stock moves) are recorded under the current facility.

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What you can do from the Dashboard

• See who is waiting for services (Waiting Room)

• Quickly find patients anywhere in the IIS (Quick Search)

• Start, manage, and close vaccination sessions (Vaccination Sessions)

• Access profile and log out securely (User Profile Menu)

Think of it as your home base—it shows what’s happening right now in your clinic.

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Navigation

1

From the sidebar, click Dashboard to return to this home screen at any time.

2

Use the sidebar menus to move to other modules: Patients, My Clinic, and System.

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Panels

🧑‍🤝‍🧑 Waiting Room

Shows all patients currently checked in at your clinic and their workflow status.

Workflow Filter Options

Filter	Meaning
Checked In	Patients who have arrived and are waiting for services.
Held for Observation	Patients who must remain under observation before discharge.
Awaiting IMCI Care	Waiting for Integrated Management of Childhood Illness services.
Awaiting Specialist Care	Waiting for referral/specialist services.
Awaiting Vaccination	Waiting specifically for vaccinations.
Released / Discharged	Completed care and left the clinic.

Use filters to triage quickly during busy clinics. Combine with Customize View to keep the most relevant lists visible.

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🔍 Quick Search Patients

Search the national IIS for a patient by:

• Patient’s name

• Mother’s name (for newborns/children)

• Address

• Identification number

• Telephone number

Use Scan if your facility uses barcode scanners, then click Search.

1

Enter any known details (e.g., Name, ID, or Phone).

2

Click Search to view matches; select the correct patient.

3

If no result is found, try an alternate identifier (e.g., Mother’s Name for infants/children).

Prevent duplicates

Always search first using at least two different identifiers before registering a new patient.

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💉 Vaccination Sessions

Shows open sessions in your clinic.

From here you can:

• Start a new session (fixed or outreach)

• View details of an existing session without ending it

• End Session to reconcile and return unused stock

Other features:

• Search sessions by responsible staff

• Use Previous / Next or page number to navigate multiple sessions

1

To start a session, click Start, choose type (fixed/outreach), set pathway and destination, then confirm.

2

To view a session, click View to see details without ending it.

3

To end a session, select End Session, reconcile doses used/remaining, and confirm return of unused stock.

End sessions the same day to keep stock and ledger accurate, especially before device handover or shift change.

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🔧 Other Tools on the Dashboard

Tool	Purpose
Previous / Next	Navigate through long lists of patients or sessions.
Customize View	Choose which panels are visible and adjust their layout/size. Tip: It’s at the bottom-right corner.

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Sidebar Navigation Menu

Menu Item	Purpose
Dashboard	Return to the main home screen.
Patients	Patient tools (search, advanced search, register).
My Clinic	Clinic functions (waiting room, stock management, sessions).
System	System tools (background jobs, probes, local users, submit bug).

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Status & Profile Menu

Icon / Menu	Meaning
System Alerts	Important messages from the system, including errors and alerts.
Connection Status	Green = Online/connected Yellow = Online but can’t reach central server Red = Offline (tablet works fully offline; will sync later).
Sync Status	Spinning = syncing now Red dot = some data still pending (safe to continue; will upload automatically once online).
User Profile	Shows logged-in user; log out or update profile.

The tablet syncs automatically in the background when connected. No action is needed. If you’ve been offline, just stay logged in on the Dashboard for a few minutes and pending records will upload.

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Quick Troubleshooting

No results in Quick Search? Try a different identifier (e.g., Mother’s Name or Phone), check spelling, or remove extra spaces.

Session won’t end? Verify all vaccinations are recorded and wastage is accounted for, then try again.

Offline (Red)? Work continues normally. Records are stored safely and will upload once back online.

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Summary

The Dashboard centralizes your daily work. Use it to:

• Monitor patient flow (Waiting Room)

• Perform quick patient searches

• Manage vaccination sessions (start, view, end)

• Navigate to other modules via the sidebar

• Check system status and manage your profile

It provides a real-time view of your clinic so work stays organized, visible, and efficient.