My Clinic

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Purpose

The My Clinic module is the operational center of the Immunization Information System (IIS). It brings together all day-to-day clinical activities in one place — patient flow, vaccination sessions, stock use, scheduling, and visit documentation — ensuring that every vaccine administered and every visit recorded align with both patient and inventory data.

This module connects patient services with stock management, forming the live bridge between clinical care and supply logistics. When used correctly, it ensures:

• Safety – vaccines are stored, issued, and administered correctly.

• Efficiency – staff can manage multiple patients and tasks in real time.

• Data Integrity – each administered dose is traceable to a session, a patient, and a stock source.

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Professional Standards

Use of the My Clinic module supports national standards for safe vaccine delivery, clinical documentation, and cold-chain management.

• Safe Service Delivery – Maintains control of vaccines and patient flow during daily operations.

• Accountability and Traceability – Every administered dose, stock movement, and visit is recorded with an auditable trail.

• Continuity of Care – Integrates patient and stock data to ensure vaccines given are reflected in the patient’s IIS record.

• Cold-Chain Compliance – Monitors temperature, expiry, and VVM status to protect vaccine potency.

• Quality and Efficiency – Streamlines clinic workflows, ensuring each staff role contributes to timely, accurate service delivery.

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Summary

From the My Clinic menu, authorized users can:

• Manage vaccine stock through Stock Management (Clinic Manager / Store Keeper role)

• Oversee patient flow in the Waiting Room (visible to all clinical users)

• Coordinate clinic schedules and appointments

• Run vaccination sessions to link stock use with administered doses (Clinic Manager / Store Keeper role)

• Follow visit workflows to document clinical care consistently

Together, these functions ensure each clinic runs safely, efficiently, and in line with national immunization standards. The module also supports supervisors and auditors with complete visibility of stock and service activities.

**Role-Based Access:** Not all users will see every option in _My Clinic._

• Clinic Staff – can view and use Waiting Room, Clinic Schedule, and Visit Workflows.

• Clinic Managers / Store Keepers – additionally manage Stock Management and Sessions. This protects data integrity while keeping workflows streamlined for each role. {% endhint %}---

Quick Navigation

Section	Description
Waiting Room	Manage arrivals, patient flow, and visit status in real time.
Clinic Schedule	View upcoming visits, balance workload, and plan vaccine stock.
Stock Management	Manage vaccine storage, counts, temperature logs, and adjustments.
Stock Sessions	Track vaccine issuance, use, and return during immunization sessions.
Visit Workflows	Follow step-by-step workflows for ANC, Child Health, and General Care visits.

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💡 **Operational Tip**

Check the Waiting Room each morning to monitor patient arrivals, and review the Clinic Schedule to prepare for the day’s workload. Before starting any vaccination activity, open or create a Stock Session — this ensures all administered doses are correctly linked to both patient and stock records.