Back-Entry Workflow

Purpose

The Back-Entry Panel is used to record or review services provided in the past. It ensures that vaccines, growth measurements, supplements, conditions, and other events are documented even if they were not entered at the time of service.

Back-Entry is available in every visit type.

• Use Back-Entry for historical data entry.

• Use Performing Today for services performed on the current date.

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Navigation

Back-Entry can be accessed in two ways during any patient visit:

1. Back-Entry Tab

   • Open the patient record and start a visit.

   • Switch to the Back-Entry tab to review and complete past scheduled services.

2. Performing Today → Add → Back-Enter

   • While documenting the current visit, staff can use Add → [Service] → Back-Enter to record a historical service that wasn’t pre-listed.

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Workflow

1

Open Back-Entry

Select the Back-Entry tab or use Add → Back-Enter from the Performing Today panel. This displays past vaccines, measurements, conditions, and other services that can be recorded or updated.

2

Vaccines

• Vaccines (e.g., HepB, RV) are listed at the top of the panel.

• Staff can:

  • ✅ Check the box to confirm the vaccine was given

  • ✏️ Enter or adjust the Date Performed

  • ❌ Leave unchecked if the vaccine was not given

• Both the Date Performed and Scheduled Date remain visible for clarity

3

Historical Records

• Historical Weights → enter or review past weight values by date

• Historical Heights → enter or review past height/length values by date

• Each row corresponds to a past month or visit

4

Date Performed and Scheduled Date

• Required for all services back-entered (vaccines, growth, supplements, etc.)

• Ensures the record reflects when the service actually occurred

• Errors can be corrected using Undo Back-Enter or Remove

5

Add Menu

The Add button allows staff to enter additional past services or conditions not pre-listed.

Clinical Events

• Adverse Event Following Immunization (AEFI)

• Supplement Administration

• Immunization Administration

• Height Entry

• Weight Entry

• Death Report

Conditions

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Key Notes

• Back-Entry is part of every visit type and is used for historical services only.

• Always double-check Date Performed vs Scheduled Date.

• Pre-populated past services will appear automatically — use the Add button only for unscheduled or missing services.

• Use Undo Back-Enter or Remove for corrections.

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Summary

The Back-Entry Panel & Actions allow staff to:

• Enter or confirm vaccines, growth measures, supplements, and conditions recorded in the past

• Ensure accurate clinical history even when data entry is delayed

• Correct records with undo or remove options

• Add other past events (e.g., AEFI, death reports, pregnancy, allergies, disability)

By using Back-Entry, staff ensure the IIS contains a complete and accurate record of patient services, regardless of when they were entered.

➡️ For services performed on the current date, always use the Performing Today panel.