Patients

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Purpose

The Patients module is the foundation of the Immunization Information System (IIS). It provides tools to find, review, and register individuals so that each person maintains a single, accurate IIS record across all clinics, outreach sites, and facilities.

This record is central to all other workflows — including vaccination sessions, care pathways, and reporting. When managed correctly, it ensures:

• Safety – preventing duplicated or missing vaccination records.

• Continuity – allowing patients to be recognized across facilities.

• Data quality – ensuring every administered vaccine links back to the correct person.

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Professional Standards

Use of the Patients module supports nursing and clinical practice standards by embedding professional accountability and secure data handling in every interaction.

• Accurate and Timely Documentation – Patient and immunization data are recorded at the point of care, reducing transcription errors.

• Continuity of Care – Each patient’s longitudinal record follows them across sites, enabling informed decision-making at any facility.

• Confidentiality and Privacy – All access is controlled through authenticated logins and role-based permissions.

• Professional Accountability – Every entry is traceable to the author, reinforcing ethical and legal responsibility for documentation accuracy.

• Equity of Access – The IIS helps ensure that marginalized or mobile populations are not lost to follow-up by maintaining a single unified record.

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Summary

From the Patients menu, authorized users can:

• Search for existing records to avoid duplicates

• Register new patients when no record exists

• Access the Patient Dashboard for a real-time overview of patient activity

• Open the full View Patient record to review demographics, identifiers, and complete care history

• Re-compute care pathways or update vaccination plans when data change

This module forms the entry point to all clinical workflows. Each patient’s IIS record links directly to:

• Vaccination Sessions – for dose administration and stock usage.

• Care Pathways – for ANC, Child Health, and Routine Immunization tracking.

• Reporting Dashboards – for accurate population-level analysis and coverage reports.

By using this module as intended, facilities maintain one authoritative IIS record per person, supporting safe immunization practices and high-quality data for national planning.

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Quick Navigation

Section	Description
Patient Dashboard	Real-time overview of recent patients, population summaries, and duplicate detection.
Search	Locate existing records using name, ID, or barcode to prevent duplicates.
Advanced Search	Search with multiple filters (name, DOB, relative, address) for greater accuracy.
Register	Create a new patient record when no match is found in local or upstream search.
View Patient	Review identifiers, vaccination history, care plans, conditions, and visit history.

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💡 **Search Tip**

Use the Search Bar at the top of the Patients menu to quickly locate records — even with partial names or identifiers. Always perform a local search first, followed by Search Upstream if no results appear. This prevents duplicate registrations and ensures the patient’s vaccination history remains intact across facilities.