Audit Logs
The Audit Logs provides Clinical Managers with a read-only summary of actions performed by users within their facility. This page supports data accountability, oversight, and traceability of clinic-level activities, such as patient registration, vaccination sessions, and stock adjustments.
🎯 Purpose
The Audit Trail allows Clinical Managers to:
Verify proper handling of records and clinic data
Review staff activity logs for quality assurance
Support compliance with Ministry of Health and UNICEF audit requirements
Managers can observe and report activity but cannot make system-level changes.
🧩 Why This Is Useful
Although the Audit Trail (Manager View) is read-only, it provides Clinical Managers with oversight of user activity that directly impacts data quality and vaccine accountability. Managers can confirm that data entries are being completed correctly and follow up on irregularities reported by staff or observed in reports.
A nurse reports that a child’s vaccination record disappeared or looks incorrect.
The manager searches recent audit entries for that patient to confirm whether a record was updated or deleted, and by which user. This helps determine if it was a system error or a data entry mistake.
A stock balance in the cold chain inventory does not match the expected count.
The manager reviews audit actions under “Stock Management” to see if extra doses were issued, adjusted, or marked as wastage.
A user reports that saving a vaccination session failed or froze.
The manager filters by “Outcome = Fail” to confirm the failed action and share the timestamp with the system administrator for technical follow-up.
During a routine data quality review or external audit.
The manager views recent “Create” and “Update” actions to demonstrate staff activity and confirm that records are being actively maintained.
Accountability and training.
When repeated mistakes are found (e.g., duplicate patient entries), the manager can identify who performed them and plan refresher training for that staff member.
🧭 Navigation
From the Systems dropdown, select Audit Logs
👥 Who Can Access
Clinical Managers assigned to a facility
Access is limited to the user’s clinic, showing only local audit data.
📋 What You Can See
The manager’s Audit Trail page is a simplified, read-only version of the administrative audit interface.
It displays a summary table of recent audit entries with the following columns:
Action
The type of activity performed (Create, Update, Delete, Read).
Event
The area of the system where the activity occurred (e.g., Registration, Vaccination, Stock).
Timestamp
When the activity occurred.
Outcome
The result of the activity (Success, Fail, or Warning).
🛈 If no data appears, your facility may have no recent audit entries or only certain modules (e.g., stock or vaccination) are currently tracked.
The table displays system and user activity, including:
Action: What operation was performed (e.g., Execute, Login, Read)
Event: The system area related to the activity (e.g., ApplicationActivity, SecurityAlert, UserAuthentication)
Outcome: Whether the action succeeded or failed (Success, Minor/Moderate Fail, Serious Fail)
Timestamp: When it occurred
Actor: Which user or process triggered the event (e.g., localhost, anonymous, or a named user)
This view allows a Clinical Manager to confirm successful logins, identify failed system actions, and monitor user authentication events for their facility — ensuring both clinical and technical workflows are functioning correctly.
⚙️ How to Access and Use
Step-by-Step
From the Main Menu, go to:
System → Access & Audit TrailSelect a User from your facility to view their recent audit activity.
Review the audit summary:
Confirm expected activities such as record creation, updates, or deletions.
Review timestamps and outcomes to verify actions.
If something looks unusual:
Note the timestamp, user, and action/event.
Report to your System Administrator for review.
📊 When to Review the Audit Trail
Patient record appears changed or missing
Look for recent Update or Delete actions
Vaccine stock discrepancy
Review Create or Update actions under stock management
Staff report failed saves
Filter for Outcome = Fail
Routine monthly QA
Review a random sample of audit entries
🚫 Limitations
The Audit Trail for Clinical Managers is read-only
Detailed technical data (network traces, process IDs, system logs) are not visible
Managers cannot open or export individual audit events
The view is intended for monitoring, documentation, and reporting, not system troubleshooting
⚖️ Manager vs. Admin Access Comparison
View summary of user actions
✅ Yes
✅ Yes
Access facility-level audit only
✅ Yes
❌ No (Global access)
Filter by user, action, or event
✅ Limited
✅ Advanced
View technical network details
❌ No
✅ Yes
Open detailed audit event
❌ No
✅ Yes
Modify or export audit data
❌ No
✅ Yes
🧾 Key Takeaway
The Audit Trail (Manager View) promotes transparency and accountability in clinical data workflows. Clinical Managers can monitor who performed what action and when — ensuring proper use of the system while maintaining data integrity and compliance.
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