Disabling a Stock Store

Purpose

Disabling a stock store makes it unavailable for stock transactions while keeping all historical records.

This is useful when a fridge, freezer, or cold box is:

• Out of service

• Under repair

• Retired

Disabled stores can be re-enabled later if they return to service.

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Steps

1

2

Open Stock Management

From the sidebar, expand My Clinic and select Stock Management. The Stock Dashboard opens, showing all active stores. To view unavailable stores, select Show Disabled.

3

Disable a Store

1. On the store card, click Disable

2. A confirmation message appears:

Are you sure you want to disable this stock container? You will no longer be able to perform stock counts, or issue stock from this container after.

1. Click OK to confirm

2. The store changes to Unavailable status

4

Enable a Store

1. On the Stock Dashboard, check Show Disabled

2. Locate the disabled store

3. Click Enable

4. A confirmation message appears:

Are you sure you want to enable this stock container?

1. Click OK to confirm

2. The store returns to Active status

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Scenario Example

The Mini Cooler cold box is temporarily out of service for maintenance. Staff disable it to prevent stock from being issued. Once repairs are complete, the store is enabled again and returned to active use.

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Key Notes

• Disabling does not delete the store — all historical stock data remains

• Stores must be active to allow counts, transfers, or issuance

• Use Disable when equipment is broken, serviced, or retired

• Use Enable only when the store is back in service and safe for use

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Summary

The Disable/Enable function allows staff to:

• Prevent transactions from unsafe or unavailable containers

• Retain full stock history for audit and reporting

• Restore stores to active use once they are safe again

This ensures both patient safety and stock accountability while managing cold chain equipment.