Stock Session Operations

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Purpose

The Clinic Stock Session Operations functions maintain accurate control of vaccines and medical supplies during a live vaccination session. They allow staff to:

• Issue doses into use

• Correct mistakes

• Manage wastage

• Return unused stock

• Maintain a complete, auditable trail of every action

By performing these operations within the session, clinics can:

• Ensure that only valid doses are available for administration

• Prevent over- or under-reporting of stock

• Account for broken vials, open-vial wastage, or data entry errors

• Safely return unused stock to main storage

• Provide supervisors and auditors with a transparent ledger of all stock activity

This ensures both operational efficiency and regulatory compliance, while giving frontline staff confidence that stock balances in the system reflect the true status of vaccines in use.

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Included References

• Issuing Stock – moving doses into use during a session

• Adjusting Stock – correcting errors or recording wastage

• Returning Stock – moving unused doses back into main storage

• Viewing Stock Ledger – reviewing a full audit trail of all stock activity

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Think of operations as the "in-session actions" that keep vaccine balances correct and auditable. Each adjustment leaves a permanent record in the session ledger.

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Summary

The Clinic Stock Session Operations functions ensure that:

• Vaccines in session use are accurately tracked

• Errors or wastage are documented and visible

• Unused stock is returned safely

• Every action leaves a permanent audit trail

By following these steps, clinics maintain both accurate stock balances and regulatory compliance, while keeping confidence in the integrity of the IIS.