Returning Stock

Purpose

The Return Stock function is used to send unused doses from the session back to storage. This ensures leftover stock is properly credited back into the fridge or store and not left open in the session once activities end.

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Steps

1

Open Sessions

From the sidebar, go to My Clinic and select Sessions. Select your active session and click View.

2

Choose Return Stock

Locate the vaccine lot you want to return and select Return Stock beside it.

3

Complete Return Details

Fill in the fields on the Return Stock screen:

• Product / Lot # → Confirm you are returning the correct vaccine and lot

• Return Quantity → Enter how many doses are being sent back (all or part of the balance)

• Return To → Select the storage location (e.g., Main Fridge, Pantry)

• VVM → Record the Vaccine Vial Monitor stage at the time of return

• Save / Cancel → Click Save to complete the return, or Cancel to exit without changes

4

Verify Return

After saving, click Reload at the top of the session screen to refresh the table. Confirm the change is displayed in the Remaining Quantity column.

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Key Notes

• Always record the VVM stage when returning stock

• Returned stock must be placed in the correct storage location immediately to maintain potency

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Summary

The Return Stock function ensures:

• Unused doses are credited back into storage

• Session balances remain accurate and auditable

• Returned stock is tracked with lot number, quantity, and VVM stage

By completing this step, clinics maintain both vaccine integrity and accountability for all doses handled.