Temperature Readings

Purpose

The Temperature Readings function ensures that vaccines and supplies are stored within safe temperature ranges. The system tracks when checks are due, and a red Temp. Due label on the stock card alerts staff that a reading must be recorded.

Regular logging helps:

• Detect cold chain problems early

• Trigger alarms for corrective action

• Maintain compliance with vaccine storage standards

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Navigation

1

Open Stock Management

From the sidebar, expand My Clinic and select Stock Management.

2

Locate the Store

On the Stock Dashboard, find the store (e.g., Test_Freezer). If the store shows Temp. Due, a reading must be recorded.

3

Open Store and Tab

Click View to open the store, then select the Temperature Readings tab.

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Steps to Record a Temperature Reading

1

Open Reading Panel

Click Edit on the Temperature Monitoring History panel.

2

Enter Device Status

Set Device Functional Status:

• Fully Functional / No Alarm

• Partially Functional

• Non-Functional

• No Information

• Unavailable

3

Enter Temperature Reading

Enter the Device Temperature Reading in °C.

4

Record Alarm/Reason

• Alarm → check if an alarm is active

• Reason → select cause if applicable (Power Failure, Mechanical Problem, Thermostat Problem, Broken/Damaged)

5

Confirm Details

• Timestamp → auto-filled, adjust if logging a past reading

• Location → facility auto-fills

6

Save

Click Save to record the reading, or Cancel to exit without saving.

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Interpretation of Readings

The system automatically classifies readings:

• ✅ Normal (Green) → within safe range (e.g., –20°C for freezer)

• ❌ High (Red) → above safe threshold; corrective action required

• ❌ Low (Red) → below safe threshold; corrective action required

• ⚠️ Warnings (Yellow) → display corrective action guidance

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Scenario Example

Scenario: During the evening check, the Test_Freezer card displays a Temp. Due alert. Staff record a temperature of –15°C.

• The system classifies the entry as High

• Device is marked Partially Functional with a logged thermostat problem

• Corrective action is initiated

After saving, the entry appears in the Temperature Monitoring History:

Detail View

• Location

• Store

• Date

• Temperature

• Status

• Alarm

• Issue/Problem

Trend View

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Key Notes

• Temp. Due reminds staff when a reading is overdue

• Readings should be logged per facility policy (e.g., twice daily)

• Alarms and warnings prompt immediate corrective action (e.g., move stock to another unit)

• Always update functional status to reflect equipment condition

• All readings are saved in Temperature Monitoring History (Detail + Trend views)

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Reference

See Disabling a Stock Store for steps to take if a storage unit must be taken out of service and later returned to use.

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Summary

The Temperature Readings function ensures:

• Vaccine potency is maintained through regular monitoring

• Staff are alerted when checks are due or out of range

• Problems are flagged early with alarms and warnings

• Cold chain compliance is documented in a trend and detail history

This process helps clinics maintain safe storage conditions and respond quickly to any cold chain failures.